Wedding Guest Calculator

Plan your wedding guest list with confidence. This calculator helps you estimate actual attendance based on invited guests, track RSVPs in real-time, and account for adults, children, and plus-ones. Essential for finalizing catering numbers, seating arrangements, and venue requirements.

Total Guests Invited*

Total number of guests you plan to invite

Expected Attendance Rate (%)*

Percentage of invited guests expected to attend (typically 70-85%)

Children Invited (under 12)

Number of children under 12 years old

Guests with Plus-Ones

Number of guests allowed to bring a plus-one

RSVPs - Yes

Number of confirmed yes responses (optional)

RSVPs - No

Number of confirmed no responses (optional)

RSVPs - Pending

Number of guests who have not responded (optional)

Wedding Guest Calculation Formula: Expected Attendance = Total Invited × (Attendance Rate / 100) Expected Adults = (Total Invited - Children) × (Attendance Rate / 100) Expected Children = Children Invited × (Attendance Rate / 100) RSVP Response Rate = (RSVPs Received / Total Invited) × 100 Estimated Final Count = Confirmed Yes + (Pending × Attendance Rate / 100) Still Waiting = Total Invited - RSVPs Received

Example: Total Invited = 150 guests Expected Attendance Rate = 75% Children Invited = 20 Plus-Ones = 30 RSVPs Yes = 80 RSVPs No = 25 RSVPs Pending = 45 Expected Total = 150 × 0.75 = 113 guests Expected Adults = (150 - 20) × 0.75 = 98 adults Expected Children = 20 × 0.75 = 15 children RSVP Rate = (105 / 150) × 100 = 70% Estimated Final = 80 + (45 × 0.75) = 114 guests Still Waiting = 150 - 105 = 45 guests

What is a typical wedding attendance rate?

Most weddings see an attendance rate of 70-85% of invited guests. Local weddings tend to have higher rates (80-85%), while destination weddings typically see 50-70% attendance.

When should I send wedding invitations?

Send save-the-dates 6-8 months before the wedding, and formal invitations 6-8 weeks before. Request RSVPs 3-4 weeks before the wedding to have time for final headcount planning.

How do I track wedding RSVPs?

Use this calculator along with a spreadsheet or wedding planning app. Track Yes, No, and Pending responses, and follow up with guests who haven't responded 2 weeks before your RSVP deadline.

Should I count children in my guest count?

Yes, children should be counted in your total guest count for venue capacity, catering, and seating purposes. However, many venues offer reduced pricing for children's meals.

How many extra seats should I plan for?

Plan for 5-10% over your expected count for last-minute yes responses or plus-ones. However, don't overdo it as this increases costs. Use this calculator to get accurate estimates.

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❓ Frequently Asked Questions

What is a typical wedding attendance rate?▼

Most weddings see an attendance rate of 70-85% of invited guests. Local weddings tend to have higher rates (80-85%), while destination weddings typically see 50-70% attendance.

When should I send wedding invitations?▼

Send save-the-dates 6-8 months before the wedding, and formal invitations 6-8 weeks before. Request RSVPs 3-4 weeks before the wedding to have time for final headcount planning.

How do I track wedding RSVPs?▼

Use this calculator along with a spreadsheet or wedding planning app. Track Yes, No, and Pending responses, and follow up with guests who haven't responded 2 weeks before your RSVP deadline.

Should I count children in my guest count?▼

Yes, children should be counted in your total guest count for venue capacity, catering, and seating purposes. However, many venues offer reduced pricing for children's meals.

How many extra seats should I plan for?▼

Plan for 5-10% over your expected count for last-minute yes responses or plus-ones. However, don't overdo it as this increases costs. Use this calculator to get accurate estimates.