PTO Calculator
Calculate your PTO accrual, balance, and projected time off.
Annual Accrual = Accrual Rate * Pay Periods per Year\nBalance After Use = Current Balance − Planned Usage\nBalance in 1 Year = Balance After Use + Annual Accrual\nCapped Balance = min(Balance in 1 Year, PTO Cap)
Example:\nAccrual: 8 hrs/bi-weekly (26 periods/yr)\nCurrent: 40 hrs, Planned Use: 16 hrs\nCap: 200 hrs\n\nAnnual Accrual = 8 * 26 = 208 hrs (26 days)\nAfter Use = 40 − 16 = 24 hrs\n1-Year Balance = 24 + 208 = 232 hrs\nCapped = 200 hrs (lost 32 hrs)
How is PTO accrued?
PTO accrues based on pay periods worked. For example, 8 hours per bi-weekly period = 208 hours/year (26 pay periods).
What is a PTO cap?
A maximum balance limit. Once reached, you stop accruing until you use some PTO. Prevents unlimited accumulation.
Do I lose unused PTO?
Depends on company policy. Some allow rollover, others have use-it-or-lose-it policies, or pay out at year-end.
How many days is 40 hours?
For an 8-hour workday: 40 hours = 5 days. Adjust for your schedule (e.g., 10-hour days = 4 days).
Is PTO the same as vacation?
PTO (Paid Time Off) often combines vacation, sick leave, and personal days into one bank. Policies vary by employer.
🔗 Related Calculators
📐 Formula
Annual Accrual = Accrual Rate * Pay Periods per Year\nBalance After Use = Current Balance − Planned Usage\nBalance in 1 Year = Balance After Use + Annual Accrual\nCapped Balance = min(Balance in 1 Year, PTO Cap)
📝 Example Calculation
Example:\nAccrual: 8 hrs/bi-weekly (26 periods/yr)\nCurrent: 40 hrs, Planned Use: 16 hrs\nCap: 200 hrs\n\nAnnual Accrual = 8 * 26 = 208 hrs (26 days)\nAfter Use = 40 − 16 = 24 hrs\n1-Year Balance = 24 + 208 = 232 hrs\nCapped = 200 hrs (lost 32 hrs)
❓ Frequently Asked Questions
How is PTO accrued?▼
PTO accrues based on pay periods worked. For example, 8 hours per bi-weekly period = 208 hours/year (26 pay periods).
What is a PTO cap?▼
A maximum balance limit. Once reached, you stop accruing until you use some PTO. Prevents unlimited accumulation.
Do I lose unused PTO?▼
Depends on company policy. Some allow rollover, others have use-it-or-lose-it policies, or pay out at year-end.
How many days is 40 hours?▼
For an 8-hour workday: 40 hours = 5 days. Adjust for your schedule (e.g., 10-hour days = 4 days).
Is PTO the same as vacation?▼
PTO (Paid Time Off) often combines vacation, sick leave, and personal days into one bank. Policies vary by employer.